{"id":3850,"date":"2025-01-28T09:56:36","date_gmt":"2025-01-28T09:56:36","guid":{"rendered":"https:\/\/www.hosted.com\/knowledgebase\/?post_type=epkb_post_type_1&#038;p=3850"},"modified":"2026-01-21T08:02:02","modified_gmt":"2026-01-21T08:02:02","slug":"setup-email-microsoft-outlook","status":"publish","type":"epkb_post_type_1","link":"https:\/\/www.hosted.com\/knowledgebase\/emails\/setup-email-microsoft-outlook\/","title":{"rendered":"How To Setup An Email Account In Microsoft Outlook 2016 Or 365"},"content":{"rendered":"\t\t<!-- Article Structure Version 2 Style -->\r\n\r\n\t\t<style> #eckb-article-page-container-v2{width:100%}#eckb-article-page-container-v2 #eckb-article-body{width:100%}#eckb-article-page-container-v2 #eckb-article-body{grid-template-columns:0 100% 0%;}#eckb-article-page-container-v2 #eckb-article-left-sidebar{display:none;}#eckb-article-page-container-v2 #eckb-article-content{grid-column-start:1;grid-column-end:3;}#eckb-article-page-container-v2 #eckb-article-body{grid-template-columns:0% 100% 0;}#eckb-article-page-container-v2 #eckb-article-right-sidebar{display:none;}#eckb-article-page-container-v2 #eckb-article-content{grid-column-start:2;grid-column-end:4;}#eckb-article-page-container-v2 #eckb-article-body{grid-template-columns:0 100% 0;}#eckb-article-page-container-v2 #eckb-article-left-sidebar{display:none;}#eckb-article-page-container-v2 #eckb-article-right-sidebar{display:none;}#eckb-article-page-container-v2 #eckb-article-content{grid-column-start:1;grid-column-end:4;}@media only screen and (max-width:1025px){#eckb-article-page-container-v2{width:100%}#eckb-article-page-container-v2 #eckb-article-body{width:100%}#eckb-article-page-container-v2 #eckb-article-body{grid-template-columns:0 100% 0%;}#eckb-article-page-container-v2 #eckb-article-left-sidebar{display:none;}#eckb-article-page-container-v2 #eckb-article-content{grid-column-start:1;grid-column-end:3;}#eckb-article-page-container-v2 #eckb-article-body{grid-template-columns:0% 100% 0;}#eckb-article-page-container-v2 #eckb-article-right-sidebar{display:none;}#eckb-article-page-container-v2 #eckb-article-content{grid-column-start:2;grid-column-end:4;}#eckb-article-page-container-v2 #eckb-article-body{grid-template-columns:0 100% 0;}#eckb-article-page-container-v2 #eckb-article-left-sidebar{display:none;}#eckb-article-page-container-v2 #eckb-article-right-sidebar{display:none;}#eckb-article-page-container-v2 #eckb-article-content{grid-column-start:1;grid-column-end:4;}}#eckb-article-page-container-v2 #eckb-article-left-sidebar{padding:0px 0px 0px 0px;;background-color:#FFFFFF;margin-top:0px;}#eckb-article-page-container-v2 #eckb-article-content{padding:20px;;background-color:#FFFFFF;}.eckb-article-content-created-date-container,.eckb-article-content-last-updated-date-container,.eckb-article-content-author-container,.eckb-article-content-article-views-counter-container,.eckb-ach__article-meta__date-created,.eckb-ach__article-meta__author,.eckb-ach__article-meta__views_counter,.eckb-ach__article-meta__date-updated{color:#003e71;font-size:14px !important;}#eckb-article-page-container-v2 #eckb-article-right-sidebar{padding:0px 0px 0px 0px;;background-color:#FFFFFF;margin-top:0px;}@media only screen and (max-width:768px){#eckb-article-page-container-v2{width:100%;}#eckb-article-page-container-v2 #eckb-article-content{grid-column-start:1;grid-column-end:4;}#eckb-article-page-container-v2 #eckb-article-left-sidebar{grid-column-start:1;grid-column-end:4;}#eckb-article-page-container-v2 #eckb-article-right-sidebar{grid-column-start:1;grid-column-end:4;}#eckb-article-page-container-v2 .eckb-article-toc{position:relative;float:left;width:100%;height:auto;top:0;}#eckb-article-page-container-v2 #eckb-article-body{display:flex;flex-direction:column;}#eckb-article-page-container-v2 #eckb-article-left-sidebar{order:3;margin-top:0px!important;}#eckb-article-page-container-v2 #eckb-article-content{order:2;}#eckb-article-page-container-v2 #eckb-article-right-sidebar{order:1;margin-top:0px!important;}}<\/style>    \r\n\t\t<div id=\"eckb-article-page-container-v2\" class=\"eckb-article-page-content-counter eckb_ap_active_theme_hosted-bootstrap \" data-mobile_breakpoint=\"768\">    <div id=\"eckb-article-header\"><\/div>\r\n\t\t\t<div id=\"eckb-article-body\">  <div id=\"eckb-article-left-sidebar\"><\/div>\r\n\t\t        <article id=\"eckb-article-content\" data-article-id=\"3850\" >\r\n\r\n              <div id=\"eckb-article-content-header-v2\"><div id=\"eckb-article-content-header-row-1\"><div class=\"eckb-article-content-header-row-left-group\"><div id=\"eckb-article-back-navigation-container\"><div class=\"eckb-navigation-back  \"  style=\"margin-top: 0px; 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Whether you use the <a alt=\"Link to Hosted.com\u00ae KBs - How to Create a POP Email Account in cPanel\" title=\"Hosted.com\u00ae - How to Create a POP Email Account in cPanel\" href=\"https:\/\/www.hosted.com\/knowledgebase\/emails\/create-a-pop-email-account\/\" target=\"_blank\" rel=\"noopener\">POP email account<\/a> or IMAP, this tutorial shows you how to set up your email account, enabling you to send, receive, and organize your emails efficiently.<\/p>\n\n\n\n<p>By following these steps, you ensure a smooth setup process and can use Microsoft Outlook as your primary tool for managing emails, calendars, and important communications.<\/p>\n\n\n\n<div class=\"wp-block-rank-math-toc-block\" id=\"rank-math-toc\"><h4>TABLE OF CONTENTS<\/h4><nav><ul><li><a href=\"#how-to-setup-an-email-account-in-microsoft-2016-or-365\">How to Setup An Email Account in Microsoft Outlook 2016 or 365<\/a><\/li><li><a href=\"#additional-information\">Additional Information<\/a><ul><li><a href=\"#configuring-email-hosting\">Configuring Email Hosting<\/a><\/li><li><a href=\"#pop-vs-imap\">POP vs IMAP<\/a><\/li><li><a href=\"#sync-settings-for-imap-users\">Sync Settings for IMAP Users<\/a><\/li><li><a href=\"#troubleshooting-tips\">Troubleshooting Tips<\/a><\/li><li><a href=\"#login-to-hosted-com-account\">Login to Hosted.com\u00ae Account<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"how-to-setup-an-email-account-in-microsoft-2016-or-365\">How to Setup An Email Account in Microsoft Outlook 2016 or 365<\/h3>\n\n\n\n<p>This guide assumes you have logged into your Hosted.com\u00ae Control Panel and already setup your email account.<\/p>\n\n\n\n<p>1. Start by opening Microsoft Outlook on your computer.<\/p>\n\n\n<div class=\"wp-block-image wp-block-image size-full\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.hosted.com\/images\/kb\/setup-email-account-microsoft-2016-1.jpg\" alt=\"Setup An Email Account in Microsoft Outlook 2016 or 365 - Account Settings\" title=\"How To Setup An Email Account in Microsoft Outlook 2016 or 365 - Account Information Settings\"\/><\/figure>\n<\/div>\n\n\n<p>2. Click <strong>File<\/strong> in the upper left corner. From the dropdown menu, select <strong>Account Settings<\/strong>, then click <strong>Account Settings<\/strong> again.<\/p>\n\n\n<div class=\"wp-block-image wp-block-image size-full\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.hosted.com\/images\/kb\/setup-email-account-microsoft-2016-2.jpg\" alt=\"Setup An Email Account in Microsoft Outlook 2016 or 365 - Account Settings\" title=\"How To Setup An Email Account in Microsoft Outlook 2016 or 365 - Account Settings\"\/><\/figure>\n<\/div>\n\n\n<p>3. In the <strong>Account Settings<\/strong> window, click <strong>New<\/strong> to initiate adding a new email account.<\/p>\n\n\n<div class=\"wp-block-image wp-block-image size-full\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.hosted.com\/images\/kb\/setup-email-account-microsoft-2016-3.jpg\" alt=\"Setup An Email Account in Microsoft Outlook 2016 or 365 - New Account\" title=\"How To Setup An Email Account in Microsoft Outlook 2016 or 365 - New Account\"\/><\/figure>\n<\/div>\n\n\n<p>4. Check the box <strong>Let me set up my account manually<\/strong> under <strong>Advanced Options<\/strong>. This allows you to customize the configuration process.<\/p>\n\n\n\n<p>5. Choose either <strong>IMAP<\/strong> or <strong>POP<\/strong> based on your needs. <strong>IMAP<\/strong> is recommended for users who access their email from multiple devices, while POP is suitable for those who prefer to download their emails to a single device.<\/p>\n\n\n<div class=\"wp-block-image wp-block-image size-full\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.hosted.com\/images\/kb\/setup-email-account-microsoft-2016-4.jpg\" alt=\"Setup An Email Account in Microsoft Outlook 2016 or 365 - Advanced Options\" title=\"How To Setup An Email Account in Microsoft Outlook 2016 or 365 - Advanced Options\"\/><\/figure>\n<\/div>\n\n<div class=\"wp-block-image wp-block-image size-full\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.hosted.com\/images\/kb\/setup-email-account-microsoft-2016-5.jpg\" alt=\"Setup An Email Account in Microsoft Outlook 2016 or 365 - IMAP Account Settings\" title=\"How To Setup An Email Account in Microsoft Outlook 2016 or 365 - IMAP Account Settings\"\/><\/figure>\n<\/div>\n\n<div class=\"wp-block-image wp-block-image size-full\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/www.hosted.com\/images\/kb\/setup-email-account-microsoft-2016-6.jpg\" alt=\"Setup An Email Account in Microsoft Outlook 2016 or 365 - POP Account Settings\" title=\"How To Setup An Email Account in Microsoft Outlook 2016 or 365 - POP Account Settings\"\/><\/figure>\n<\/div>\n\n\n<p>6. Under <strong>Incoming Mail Server<\/strong>, fill in the required information for your email account.<\/p>\n\n\n\n<p>7. After entering all server details, click <strong>Next<\/strong>. Outlook will prompt you to enter your email account password. Type in your password and click <strong>OK<\/strong> to proceed. Outlook will complete the setup process.<\/p>\n\n\n\n<p>8. Once your account is successfully configured, a confirmation message will appear. Your email account is now ready to use in Outlook.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"additional-information\">Additional Information<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"configuring-email-hosting\">Configuring Email Hosting<\/h4>\n\n\n\n<p>Ensure that you enter the correct server settings for your email account, including port numbers and security configurations like SSL\/TLS. Incorrect settings can prevent you from sending or receiving emails properly. If you&#8217;re unsure about these details, consult your email hosting provider for accurate information.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"pop-vs-imap\">POP vs IMAP<\/h4>\n\n\n\n<p>IMAP keeps your emails synchronized across all devices, making it the best choice if you frequently check your email from different locations. In contrast, POP downloads emails to one device and typically removes them from the server, which can be preferable for users only using one device.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"sync-settings-for-imap-users\">Sync Settings for IMAP Users<\/h4>\n\n\n\n<p>If you&#8217;re using <a href=\"https:\/\/en.wikipedia.org\/wiki\/Internet_Message_Access_Protocol\" alt=\"Link to Wikipedia - Internet Message Access Protocol\" title=\"Wikipedia - Internet Message Access Protocol\" target=\"_blank\" rel=\"noopener\">IMAP<\/a>, you can adjust the synchronization settings to determine how often Outlook checks for new emails and syncs folders. You can find these options under <strong>File &gt; Account Settings &gt; [Your Account] &gt; Change<\/strong>.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"troubleshooting-tips\">Troubleshooting Tips<\/h4>\n\n\n\n<p>If you experience issues during setup:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Double-check all server settings are accurate.<\/li>\n\n\n\n<li>Verify your email address and password are correct.<\/li>\n\n\n\n<li>Ensure your computer is connected to the internet.<\/li>\n\n\n\n<li>If the setup fails, try removing the account and setting it up again.<\/li>\n\n\n\n<li>When you have ongoing issues, refer to Outlook\u2019s help documentation or contact your email provider\u2019s support team.<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"login-to-hosted-com-account\">Login to Hosted.com\u00ae Account<\/h4>\n\n\n\n<p>1. Go to the Hosted.com\u00ae Login website page.<br><img decoding=\"async\" src=\"https:\/\/www.hosted.com\/images\/kb\/wordpress-1-hosted-login.png\" alt=\"How To Login To Hosted.com\u00ae - Login in to Hosted.com\u00ae Account\"><br>2. 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Whether you use the POP email account or IMAP, this tutorial shows you how to set up your email account, enabling you to send, receive, and organize your emails efficiently. By following these steps, you ensure a smooth setup process and can use Microsoft Outlook as your primary tool for managing emails, cale&#8230; <a alt='How To Setup An Email Account In Microsoft Outlook 2016 Or 365' title='How To Setup An Email Account In Microsoft Outlook 2016 Or 365' href='https:\/\/www.hosted.com\/knowledgebase\/emails\/setup-email-microsoft-outlook\/' class='read-more'>Read More<\/a><\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"epkb_post_type_1_category":[1022],"epkb_post_type_1_tag":[1713],"class_list":["post-3850","epkb_post_type_1","type-epkb_post_type_1","status-publish","hentry","epkb_post_type_1_category-emails","epkb_post_type_1_tag-email-setup-in-microsoft-outlook-2016-or-365"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.hosted.com\/knowledgebase\/wp-json\/wp\/v2\/epkb_post_type_1\/3850","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.hosted.com\/knowledgebase\/wp-json\/wp\/v2\/epkb_post_type_1"}],"about":[{"href":"https:\/\/www.hosted.com\/knowledgebase\/wp-json\/wp\/v2\/types\/epkb_post_type_1"}],"author":[{"embeddable":true,"href":"https:\/\/www.hosted.com\/knowledgebase\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.hosted.com\/knowledgebase\/wp-json\/wp\/v2\/comments?post=3850"}],"version-history":[{"count":11,"href":"https:\/\/www.hosted.com\/knowledgebase\/wp-json\/wp\/v2\/epkb_post_type_1\/3850\/revisions"}],"predecessor-version":[{"id":6190,"href":"https:\/\/www.hosted.com\/knowledgebase\/wp-json\/wp\/v2\/epkb_post_type_1\/3850\/revisions\/6190"}],"wp:attachment":[{"href":"https:\/\/www.hosted.com\/knowledgebase\/wp-json\/wp\/v2\/media?parent=3850"}],"wp:term":[{"taxonomy":"epkb_post_type_1_category","embeddable":true,"href":"https:\/\/www.hosted.com\/knowledgebase\/wp-json\/wp\/v2\/epkb_post_type_1_category?post=3850"},{"taxonomy":"epkb_post_type_1_tag","embeddable":true,"href":"https:\/\/www.hosted.com\/knowledgebase\/wp-json\/wp\/v2\/epkb_post_type_1_tag?post=3850"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}